How to Create Bin Locations in SAP Business One

Rahul Jain — Mon, 06 Feb 2023 07:24:32 +0000

Inventory management is an integral part of any manufacturing business. It plays an important part in keeping stock at ideal levels in the warehouses amongst other things. And warehouse storage costs can be quite steep but remain an unavoidable part of inventory management.

Hence, small and medium sized business often rely on ERP solutions like SAP Business One to help manage their inventories in an efficient way that not only helps them achieve the aforementioned but also aids in reducing costs.

SAP Business One helps you optimize warehouse storage by the way of “Bin Locations”. You can easily create bin locations in SAP Business One. Before we move on to that however, let’s first summarize what bin locations actually are.

In layman’s terms, a bin location is the smallest unit of storage space in a warehouse to store goods. The typical hierarchy of a warehouse contains:

Warehouse: Warehouse(s).

Warehouse Sublevel 1: Zone(s).
Warehouse Sublevel 2: Area(s).
Warehouse Sublevel 3: Row(s).
Warehouse Sublevel 4: Bin(s).

To help your workers work more efficiently, SAP B1 provides four kinds of bin locations that can help speed up the process of receipts and issues of inventory. They are:

Receiving Bin Location

Goods are received, inspected, and, temporarily stored in this location. With the completion of inspection, goods are then moved to Storage Bin Location.

Storage Bin Location

Storage bin location is where the inspected goods are stored.

Default Bin Location

Incoming goods are stored by default in this location. Also, SAP B1 One lets you specify the default bin locations on three levels:

Warehouse.
Item Group.
Item.

System Bin Location

This bin location is predefined by SAP B1 for every warehouse that has enabled bin location. It is usable automatically for both, receiving and issuing inventory items.
Now that we have an understanding of what bin locations are and the different kinds of it, let’s take a look at how we can create them in SAP Business One.

Before you can create bin locations, you need to first enable it. Here’s how you can enable bin locations:

Click on SAP Business One Main Menu > Administration Setup > Inventory > Warehouses.
This will open the Warehouses – Setup window. Here you need to find the desired warehouse using Warehouse Code & Warehouse Name search bar.
Once found, select the Enable Bin Locations checkbox. Once done, you’ll notice a new tab – Bin Locations has appeared beside General in the Warehouse – Setup window.

Once you have enabled bin locations, you can then proceed to create bin locations for your warehouses. Here’s how:

Click on SAP Business One Main Menu, select Inventory > Bin Locations > Bin Location Management. This opens the Bin Location Management.
There you’ll find Management Task field. In it select Generate Bin Locations from the options available in the dropdown list.
Next, in the Bin Location Codes section, specify the codes for – Warehouse(s), Zone(s), Row(s), Level(s), & Bin(s) you want to enable bin locations for.
Proceed to Bin Location Properties section and specify the properties for the bin locations you want to generate from the list of available properties. Click OK once done.
The Bin Location Management – Generation Preview window will open as soon as you click OK. Here you can preview the bin locations that will be generated.
After verifying the data in the Bin Location Management – Generation Preview window, click on the Generate button to create desired bins.

And that’s all there is to it. Creating bin locations not only brings efficiency to warehouse but also helps manufacturers manage overall inventory with ease and meet production requirements.

The post How to Create Bin Locations in SAP Business One first appeared on Accelon Technologies.

Bank Reconciliation in SAP Business One

Santosh Nikam — Thu, 02 Feb 2023 06:34:20 +0000

Bank Reconciliation is one of the handiest features of the Finance & Accounting module of SAP Business One ERP software. It helps you reconcile bank statements with ease, both manually and automatically.

Simply put, bank reconciliation statement is reconciliation between – account maintained by your company and account maintained by the bank. It is required as there are instances of mismatch between the accounts due to several factors that may not always be in your control.

In order to begin with bank reconciliation in SAP B1 you need to have a bank statement. Both electronic and manual statements are good to go for the same. In case of a manual statement, you’ll be required to enter the details of the statements manually, while having an electronic statement requires you to simply upload it to the system.

Let’s take a look at how you can do manual bank reconciliation in SAP Business One:

We start of by choosing Banking in the Main Menu of SAP Business One.
Second, click on Bank Statements and External Reconciliations and select Manual Reconciliation.
This opens up the External Bank Reconciliation – Selection Criteria window appears.
You can now select an existing Account in the Account Code field. Doing so will display Account Name, Currency, and Last Balance from previous reconciliation.
Locate and fill in the current balance present in the statement received from the bank in the Ending Balance field. Also specify the date in the End Date field and click OK.
This will open the Reconciliation Bank Statement windows. Here you’ll be able to see all the open deposits and payments of the selected account.
Here, select the transactions to be cleared. Once you select a transaction, SAP Business One recalculates the value in the Difference field.
A Reconciliation be performed the difference equals zero. If there is a variation and the value in Difference field is not zero, you need to click on Adjustments to create an adjustment.
In Adjustments you will get several options such as Journal Entries, Incoming Payment, Outgoing Payment, Checks for Payment, and Deposit to define the varied transaction.
Select the adjustment applicable to the transaction, create its entry, and click on Add.
This new entry will now be displayed amongst the other previous entries in the Reconciliation Bank Statement Window and the Difference field will now be equal to Zero.
Click on the Reconcile button to perform reconciliation.

And that’s how you do a manual bank reconciliation in SAP Business One. You can also find and view any previous reconciliations that you or others might have done in SAP B1.

All you need to do is go to Banking – Bank Statements and External Reconciliations – Manage Previous External Reconciliations – Select G/L account of bank and view transactions related to it. A report of reconciliations can also be printed if required.

The post Bank Reconciliation in SAP Business One first appeared on Accelon Technologies.